In the final step, give the rule some meaningful name, say " Delay sending email ", make sure the Turn on this rule option is selected, and click Finish.
Click OK twice — in the confirmation message and in the Rules and Alerts dialog box. After you click the Send button, the message will be routed to the Outbox folder and remain there for the time interval that you've specified. Out of the box, Outlook is configured to send emails immediately, which is not what many of us want. Luckily, you can easily turn off that setting and determine yourself when your email is to go out. Click Close. Click OK to close the Outlook Options dialog box.
With these three options disabled, you have full control over sending and receiving your mail. If you might be at times absent-minded or are often distracted by phone calls or your colleagues, you may simply forget to timely receive mail and miss important messages.
That's how to delay sending email in Outlook. I thank you for reading and hope to see you on our blog next week! Schedule email sending and delay delivery in Outlook by Svetlana Cheusheva updated on July 4, Here are the steps to schedule an email in Outlook: When composing a message, do one of the following: On the Message tab, in the Tags group, click the dialog launcher icon. In the Properties dialog box, under Delivery options , put a tick in the Do not deliver before check box and set the desired date and time.
If Outlook is set to work in offline mode at the scheduled time of delivery, Outlook automatically sends as soon as the account used for the message is working online again. Actively scan device characteristics for identification. Use precise geolocation data. Select personalised content.
Create a personalised content profile. Measure ad performance. Select basic ads. Create a personalised ads profile. Select personalised ads. Apply market research to generate audience insights. Measure content performance. Develop and improve products. List of Partners vendors. Heinz Tschabitscher. A former freelance contributor who has reviewed hundreds of email programs and services since Updated on December 08, Christine Baker.
Lifewire Technology Review Board Member. Christine Baker is a marketing consultant with experience working for a variety of clients. Her expertise includes social media, web development, and graphic design. Article reviewed on Aug 07, Outlook allows you delay the sending of a single message or all email messages. Instead, schedule the email to be sent the next day at a time when you know they will be ready to receive the email.
Outlook also allows you to delay all emails by a certain amount of time before sending them. Then, click the down arrow on the date box and select a date from the popup calendar. To determine the type of account you are using, see the last section in this article. You can delay sending all email messages by a certain number of minutes up to using a rule. You can save your message as a draft and either close the Message window or leave it open and click on the main window to activate it.
The Rules and Alerts dialog box displays. The Rules Wizard dialog box displays. The rule displays under Step 2. If there are any conditions you want to apply, select them in the Step 1: Select conditions list box.
The action is added to the Step 2 box. On the Deferred Delivery dialog box, enter the number of minutes to delay delivery of email messages in the edit box, or use the up and down arrow buttons to select an amount. To change the number of minutes again, click the number link.
If there are any exceptions to the rule, select them in the Step 1: Select exception s list box. All emails you send will now stay in the Outbox for the number of minutes you specified in the rule and then will be sent automatically. You can also use an add-in to schedule or delay email messages, such as SendLater.
There is a free version and a pro version. The free version is limited, but it does provide a feature not available in the built-in methods in Outlook. Browse All iPhone Articles Note: Outlook must be online and connected for this feature to work. In the Step 1: Select condition s list, select the check boxes for any options that you want, and then click Next.
If you do not select any check boxes, a confirmation dialog box appears. If you click Yes , the rule that you are creating is applied to all messages that you send. In the Step 1: Select action s list, select the defer delivery by a number of minutes check box. In the Step 2: Edit the rule description click an underlined value box, click the underlined phrase a number of and enter the number of minutes for which you want the messages to be held before it is sent. After you click Send , each message remains in the Outbox folder for the time that you specified.
Under Delivery options , select the Do not deliver before check box, and then click the delivery date and time that you want. To determine the type of account you are using, on the Tools menu, click Account Settings.
On the E-mail tab, the Type column lists the type of accounts that are in your active Outlook profile. In the Step 1: Select condition s list, select any options that you want, and then click Next. If you click Yes , the rule you are creating will be applied to all messages that you send.
In the Step 1: Select action s list, select defer delivery by a number of minutes.
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