You start by creating a document, and you end by saving your work. Sounds simple, but to manage your Word documents effectively, you need to know these basics and beyond. This chapter shows you all the different ways to create a new Word document—like starting from an existing document or adding text to a predesigned template—and how to choose the best one for your particular project.
This chapter gets you up and running with these fundamental tools so you can focus on the important stuff—your words. Still, you may want to skim this chapter to catch up on the differences between this version of Word and the ghosts of Word past. For more detail, check out the gray boxes and the notes and tips—like this one! The first time you launch Word after installation, the program asks you to confirm your name and initials. Word uses your initials to mark your edits when you review and add comments to Word documents that other people send to you Section Start menu.
The Start button in the lower-left corner of your screen gives you access to all programs on your PC—Word included. Quick Launch toolbar. The Quick Launch toolbar at the bottom of your screen just to the right of the Start menu is a great place to start programs you use frequently.
A single click fires up the program. Opening a Word document. Just open an existing Word document, and Word starts itself. In Word , Microsoft combined all the old menus and toolbars into a new feature called the ribbon. Click one of the tabs above the ribbon, and you see the command buttons change below. The ribbon commands are organized into groups, with the name of each group listed at the bottom. See Figure for more detail on the ribbon.
When you start Word without opening an existing document, the program gives you an empty one to work in. Word gives you three ways to do so:. Creating a new blank document. Creating a document from an existing document.
For letters, resumes, and other documents that require more formatting, why reinvent the wheel? You can save time by using an existing document as a starting point Section 1. When you have a letter format that you like, you can use it over and over by editing the contents. Creating a document from a template Section 1. Use a template when you need a professional design for a complex document, like a newsletter, a contract, or meeting minutes.
Templates are a lot like forms—the margins, formatting, and graphics are already in place. All you do is fill in your text. You can find loads more on the Internet, as described in Section 5. Your employer may even provide official templates for company documents. To start your document in any of the above ways, click the Windows logo in the upper-left corner of the screen.
Click it, and a drop-down menu opens, revealing commands for creating, opening, and saving documents. Next to these commands, you see a list of your Word documents. The Office button is also where you go to print and email your documents Figure Say you want a new blank document, just like the one Word shows you when you start the program.
No problem—here are the steps:. At the bottom of the New Document dialog box, click Create. A blank Word document is sort of like a shapeless lump of clay. With some work, you can mold it to become just about anything. Now all you have to do is enter the text for June and save the document with a new name: JuneMinutes. The switch from three-letter to four-letter filename extensions indicates a change in the way Word stores documents.
See the box in Section 1. This box looks—and works—like a standard Windows Open File box. It lets you navigate to a specific folder and open a file. You can use the bar on the left to change the folder view. Word starts you in your My Documents folder, but you can switch to your desktop or your My Computer icon by clicking the icons on the left.
Double-click folder icons in the large window to open them and see their contents. Click to select the file, and then click Create New in the lower-right corner. This trick works in all Open File boxes. In fact, they let you do just about anything you can do in Windows Explorer. A right-click displays a shortcut menu with even more commands, letting you rename files, view Properties dialog boxes, and much more.
You can even drag and drop to move files and folders. To open Word files with an older version even Word , you need to install the Microsoft Office Compatibility Pack.
This software fix gives pre versions of Word the power to open documents in the new formats. Even then, you may not be able to use or edit parts of the file that use new Word features like themes, equations, and content controls. To download the free compatibility pack, go to www. Word is at your service—with templates. Microsoft provides dozens upon dozens of prebuilt templates for everything from newsletters to postcards.
Remember all the busy stuff in the New Document box in Figure ? About 90 percent of the items in there are templates. You just open it and add your text. The structure, formatting, graphics, colors, and other doodads are already in place. On the left of the New Document box is a Template Categories list. The top entry on this list is Installed Templates—the ones Word has installed on your computer. You could use any of these, but you also have a world of choice waiting for you online.
On its Web site, Microsoft offers hundreds of templates for all sorts of documents, and you can access them right from the New Document box. Click Create, and then skip to step 4. Under this heading, select Minutes. Then click Download. Start writing up the minutes for the CEO Surfers.
The steps for saving files are just around the corner in Section 1. You will see the newly created Prepare tab. Click Prepare drop-down button, for more options as seen in the screenshot below. Click Properties for adding meta data, to describe your document in more detail. Click Document Properties for more options, hit Advance Properties to add more meta data to your document. This feature lets you inspect the whole document by enabling different options.
Upon clicking Inspect Document, a dialog will appear, asking you the sort of content you want to inspect? If you are dealing with huge document than it might take some time to inspect it completely. It enables user to protect document, you can enter password that keep your document from any unauthorized use, eventually mitigate the probable of any sort of external vulnerability.
This password, if forgotten can never be recovered. Moreover, you can click the Properties button to get detailed information. The software Classic Menu for Office is designed for the people who are accustomed to the old interface of Microsoft Office , XP and It brings back the classic menus and toolbars to Microsoft Office includes Word , , , , and Brings Tabbed User Interface to Office. You can add more options later, viagra buy but this is basically your bare bones collaboration space.
Using the File Sharing workspace, you can synchronize a windows folder across different computers. The best part is that you can access the synchronized folder from any Windows Application.
If you have a specialized project or task you want to collaborate on, there are many different templates available for free which you can use. This will take you to a webpage which lists a number of different templates grouped by the type of business you are in Enterprise, Government or Small Business , or the specific function you are after. The other option here is to create your own custom workspace, which could include any of the following tools:.
If you are just starting out, I would create a standard workspace. This way you get used to the basic functionality of Groove , and understand how it works without the complexity of added features. Once you have the basics nailed, go straight for the workspace templates and start collaborating! Groove is a fantastic tool to use to get closer to your customers, abortion suppliers or colleagues.
I know that as more people understand exactly what you can achieve with Groove, buy viagra it will take off like a wild fire. One example of functionality which has definite business value is the ability to manage meetings.
Let me take you through a quick tutorial on how to use the meeting tool in Microsoft Office Groove You can see what it looks like in the screen shot below. From this view you can manage all the meetings you have with your collaboration partner whether they be a customer, supplier, strategic partner or colleague.
Simply fill in the specific details of the meeting, including the subject, start and finish times, the location, and the details of the meeting. You can also attach files to the meeting by clicking on the paperclip in the bottom left hand corner of the wizard. Click ok when you are finished.
Once you have created your meeting, you can then go back to the meeting tool and mange your meetings from there. From the meetings tool you can select your attendees for your meeting. Attendees are only restricted to members of the workspace. From the attendees tab, you can select who should attend the meeting, whether or not they are the chairperson or the minutes taker, and any notes you want to pass on to them.
From the meetings tool you can also manage the meeting agenda. From this dialog box you can add the subject for your agenda topic, the presenter, the duration and the details of the topic. Again like the meeting itself, you can add files or other attachments using the paperclip in the bottom left hand corner of the box. During your meeting, you can take minutes for each of your agenda items by clicking on the minutes tab.
Simply type the notes for each agenda item as you go. Finally to manage the action items which come out of the meeting, click the actions tab, and add new action items as appropriate. If you invite someone new into the workspace, they can see the history of all previous meetings as well. One great example of removing the human latency out of collaboration!
Now that is business value!!! A colleague of mine came running over to my desk the other day in quite a pickle! Little did he know that I have no idea where it was, about it more about but I put my faith into the beauty that is the Ribbon to figure it out.
For the uninitiated, Naming a range is a great tool you can use in Excel. Very handy if you work with quite a few formulas in a sheet. So back to solving the problem. Firstly, why would you name a range in Excel?
The answer is to make it easier to work with formulas. So straight away I went looking for the Formulas tab in the Ribbon. And there it was, a whole section on Named cells, which included the Name Manager which enables you to control all the name references you have added to your workbook , Name a Range, and a few other Name functions. Problem solved, in about 3 seconds flat.
Not too much of a shift if you ask me! There are a few screencasts starting to appear on the Microsoft Office Developer Center. This screencast details exactly how to extend the Office UI by building a custom ribbon!
Great if you want to customise the ribbon in Word , Excel , PowerPoint , or Outlook with some menu options specific to your business, or your business systems. The new Ribbon user interface makes it easy to do things like superscript text in Word You no longer need to go searching through the Font dialog box to find the checkbox to do it. Select the text you want to superscript, then click this button!
Easy as that! Printing in Word is just as easy as in Word … in fact it is even easier. First — click on the Office Orb the circle with the office logo in the top left hand corner of the screen… where you would have found file in Word Print is just like how print used to be in Word Clicking on Print will display the print dialog box, where you can select things like the printer, the number of copies, and what pages you want to print.
Once you have selected all your options, you can click OK, and Word will send the document to the printer. Quick Print will print one copy of the document with the default printing settings — so if you have more than one printer set up on your computer, it will print to the one you have marked as default. Print Preview will display how the document would look if you were to print it on paper.
Print preview is a great way to check if your document will look as professional as you want it to look! Need to break up you document to make it more… presentable? Breaks have been a part of Word for a long time, migraine but where are they and what do they do in Word ?
A page break will force everything after the break onto a new page. Specifically for webpages and blog entries, rehabilitation a text wrapping break separates text around objects, such as caption text from body text.
A next page section break firstly marks a section break in the document which are very important when working with headers, footers, and other page formatting features , and also starts a new page, just like a page break. An even page break is just like a next page section break, except that it will start a new section on the next even-numbered page. Again, just like a next page section break, or an even page section break, except that it will start a new section on the next odd-numbered page.
Odd and even page breaks come in very handy when you are printing a booklet, and you want the next section to begin on the left hand page even or the right hand page odd when the booklet is open. For example, if you are writing a book, and you want all your chapters to begin on the right hand page when someone is reading it, you can use an odd page section break to begin your new chapter. In the corporate world, link denture there is a tendency to want to brand every slide with your company logo.
How can you make sure that the logo or image appear on every slide? By putting them into the Slide Master. All the other slides in your presentation look up the the Slide Master, and copy inherit whatever the Slide Master look like. Generally, if you place the company logo on the bottom right of the Slide Master, every slide in your presentation will have the company logo on the bottom right of the slide.
That is all well and good, but how do you get to the slide master view, especially since the user interface has changed in PowerPoint ?
This will switch to the master slide view. To change back to the normal layout, just click normal layout, normally. See the image below which explains it far better.
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